Operations Coordinator
Job Description
Work location: HCMC, Vietnam – Office based
Reports to: Managing Director (MD)
Commencement: Dec 2022
Summary:
Assist the MD with handling a variety of tasks that ensure the smooth daily operations of TESV business.
Tasks include dealing with clients and participants; performing administrative duties for training & CoPC; basis HR & finance-related; assisting with project management, logistic arrangement and events organizing.
Duties to Perform:
Operations:
Handling client requests relation to Training & CoPC: request -> discussion -> quotation -> contract
TESV project / jobs update
Together with Marketing & Instructor Support to schedule and set up of classroom for Ex training and CoPC assessment
Training / CoPC preparation: participant list, logistics (lunch, tea-break, parking etc), certificate printing & delivery
Acting as adjudicator for CoPC theory as required
Consulting project: searching external inspector, contract, PPE, logistics for Mob/Demob, timesheet
Working with Trainor & Exert: relevant communication, fee calculation, invoice, payment
Work with colleague on special project as needed
Welcoming & smooth communication with participants / candidates
Learning to get familiar with company’s insurance policy
Involvement in bidding/tendering (if any)
HR & Finance related:
Labor & working contracts
SI-HI-UI compliance (Optional)
Maintain records and database of employee information & annual leave
Petty cash & Banking
Debt collection & Invoice issuing to client (Optional)
Accounting docs collection & providing to Accounting Firm
Admin:
Oversee the office facility / supplies and maintenance
Make travel arrangements for staff: flights, accoms, visa, transport, insurances etc.
Other ad-hoc tasks as required from time to time.
Qualification:
University degree with >5 years’ working experience in services companies. Understanding of Oil & Gas industry, commercials and a little of accounting tasks is preferred.
Customer / service-oriented mindset
Good communication skills (internal & external)
Good sense of responsibilities
Fluent English
Well organized; Consciously self-managed & proactive mindset
A positive energetic personality.
Critical thinking & problem-solving skill is a plus.
What we can offer:
13th salary
Dynamic workplace, where everyone has voice and participates in decision making
Team building activities
Working environment: open, transparent, supportive, guiding where need be
Attention:
Interested candidate can send Application Letter & CV to: mail@tesv.no.
Your applications will be treated confidentially. Please note that we only respond to applicants who meet our requirements.